Resource Management Analyst -Hybrid

Resource Management Analyst

Location: 22 Corporate Woods Blvd, Albany, NY (Hybrid Schedule 2 days in office)
Salary: $70,000 annually
Employment Type: Full-Time
Program: New York State of Health (NYSoH)

Position Overview

The Resource Management Analyst plays an integral role in supporting staffing operations across the NYSoH Program. The Resource Management Analyst coordinates candidate activities, interview scheduling, employee and contractor onboarding and offboarding, workforce tracking, immigration-related administrative support, and resource management reporting.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, collaborative environment. Success in this role requires strong communication skills, sound judgment, consistent follow-through, and the ability to coordinate effectively with hiring managers, staffing vendors, Human Resources, and program leadership.

How You’ll Make an Impact

Candidate Tracking and Staffing Coordination

• Maintain accurate candidate records throughout the recruiting and selection process.
• Monitor candidate submissions, interview status, hiring feedback, offers, and anticipated start dates.
• Coordinate with hiring managers and staffing vendors to move candidates through the hiring process efficiently.
• Identify outstanding actions and proactively follow up with the appropriate stakeholders to minimize hiring delays.
• Maintain organized staffing documentation and provide timely updates to recruiting trackers and reports.

Interview Scheduling and Coordination

• Coordinate interview schedules among candidates, hiring managers, and interview panel members.
• Manage interview invitations, scheduling changes, and related communications.
• Track interview completion and facilitate the timely collection of interview feedback.
• Communicate interview outcomes and next steps to the appropriate stakeholders.

Staff Onboarding and Offboarding

• Coordinate onboarding activities for employees and contractors.
• Track onboarding requirements, documentation, background investigation status, system-access requests, and anticipated start dates.
• Work with internal teams and staffing vendors to resolve onboarding issues and facilitate timely starts.
• Coordinate offboarding activities, including required notifications, access-termination requests, and administrative documentation.
• Maintain accurate records of staff arrivals, departures, and status changes.

Staff Tracking and Resource Management

• Maintain comprehensive staffing rosters and resource-tracking information across the program.
• Track staff assignments, organizational alignment, employment classifications, start dates, departures, and other workforce changes.
• Reconcile staffing records and identify discrepancies requiring resolution.
• Coordinate with program managers and other stakeholders to ensure staffing information remains current and accurate.
• Support workforce reporting, staffing forecasts, and resource-planning activities.

Immigration-Related Administrative Support

• Provide administrative coordination for immigration-related activities involving program staff.
• Track visa expiration dates, extension milestones, documentation requests, and related deadlines.
• Coordinate with Human Resources, corporate immigration teams, managers, and staff to support the timely submission of required information.
• Maintain accurate and confidential immigration-tracking records.
• Escalate potential delays or issues to the appropriate stakeholders.
• Support established corporate immigration processes without providing immigration or legal advice.

Reporting and Administrative Support

• Prepare and maintain recurring staffing reports, dashboards, and status summaries.
• Monitor staffing activities, outstanding actions, and key milestones.
• Provide timely updates to Resource Management leadership and program stakeholders.
• Identify opportunities to improve tracking processes, reporting accuracy, and administrative efficiency.
• Maintain confidentiality and ensure the appropriate handling of candidate and personnel information.

What You’ll Need to Succeed

Education

• Bachelor’s degree in Business Administration, Human Resources, Management, or a related field.
• An equivalent combination of education and relevant professional experience may be considered.

Required Qualifications

• Three or more years of experience in resource management, staffing coordination, recruiting operations, Human Resources operations, or a related administrative function.
• Experience coordinating interviews, tracking candidates, and supporting staffing processes.
• Experience maintaining staffing rosters, workforce records, or resource-management systems.
• Strong proficiency in Microsoft Excel, Outlook, Word, and Teams.
• Ability to manage multiple competing priorities and meet established deadlines.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Demonstrated ability to interact professionally with managers, staffing vendors, employees, contractors, and internal stakeholders.
• Ability to handle sensitive and confidential information appropriately.
• Strong follow-through, problem-solving skills, and ability to work independently.

Preferred Qualifications

• Experience supporting staffing or resource-management activities within a large IT program or government contracting environment.
• Experience coordinating onboarding and offboarding for employees and contractors.
• Experience supporting immigration-related administrative processes, including visa tracking and documentation coordination.
• Experience creating staffing reports, trackers, dashboards, and operational metrics.
• Intermediate to advanced Microsoft Excel skills, including pivot tables, lookups, and data reconciliation.
• Experience working with multiple staffing vendors and coordinating high-volume recruiting activities.

Attributes for Success

• Proactive and accountable, with strong ownership of assigned responsibilities.
• Highly organized and able to manage detailed information accurately.
• Collaborative and responsive to the needs of program leadership and stakeholders.
• Adaptable to changing priorities and staffing demands.
• Discreet and professional when handling confidential personnel information.
• Committed to process improvement and operational efficiency.